Features • Appointments & Scheduling

Bookings, calendars and reminders — without the admin. Built for mental health organisations.

Coordinate individual and group sessions, rooms, locations, availability and reminders with ease.

Explore appointments & scheduling

Appointments & Scheduling

Everything in Appointments & Scheduling

Explore each capability below.

Group Therapy

Run and record group therapy sessions with the same tools you use for one-to-one work.

Sessions Calendar

A unified calendar across all your therapists, rooms and locations.

Room Booking

Book rooms for sessions and avoid double-booking with real-time availability.

Locations

Manage multiple sites, rooms and location-specific services in one place.

Recurring Sessions

Create weekly, fortnightly and custom recurring session series in a couple of clicks.

Appointment Reminders

Automated email and SMS reminders to reduce did-not-attend rates.

Therapist Availability

Manage each therapist's working pattern, leave and cover with clarity.

Rhadar's appointments and scheduling tools coordinate individual and group therapy sessions across every therapist, room and location in your service. Availability, room booking, recurring series and automated reminders are all handled in one place, so your team spends less time on admin and more time supporting clients.

With a unified calendar, real-time room availability and automated SMS and email reminders, services see fewer did-not-attends, cleaner data and happier clients.

Key benefits

A unified calendar across all therapists, rooms and locations.
Recurring sessions set up in seconds — weekly, fortnightly or custom.
Automated SMS and email reminders to reduce did-not-attend rates.
Real-time room booking to eliminate double-booking and last-minute changes.
Support for group therapy alongside one-to-one sessions.
Full visibility of therapist availability, leave and cover in one place.

Cut did-not-attends with automated reminders

Rhadar automatically sends configurable email and SMS reminders to clients ahead of every session. Services typically see meaningful reductions in did-not-attend rates within the first few months, protecting clinical capacity and improving outcomes.

Multi-site, multi-room, multi-therapist — without the spreadsheets

Whether you run one clinic or twenty, Rhadar's scheduling tools handle multiple locations, multiple rooms per location and multi-disciplinary teams. Managers see the whole picture at a glance; therapists see only what's relevant to them.

Frequently asked questions

Can Rhadar send SMS reminders as well as emails?

Yes. You can configure both SMS and email reminders per service, with your own wording and timing. Reminder history is stored against the client record.

Does it support group sessions as well as one-to-one?

Absolutely. Group therapy is a first-class citizen in Rhadar, with attendance tracking, notes and outcome measures on a par with individual work.

Can therapists manage their own availability?

Yes. Therapists can maintain their own working patterns and leave, subject to the permissions you configure, with managers retaining oversight.

Does Rhadar prevent room double-booking?

Yes. Room availability is real-time and Rhadar prevents double-booking, including for recurring session series.

Can we run different reminder rules for different services?

Yes. Reminder timing, channel and wording can all be configured per service so counselling, psychotherapy and specialist services can each have their own approach.